Feb 24, 2023

Receptionist Administrative Support - 8936

  • ION Group
  • Dublin, Ireland
Admin-Clerical Finance

Job Description

The role:

A dynamic, motivated and experienced Receptionist to join a rapidly expanding IT company located in Dublin 4.  Our Visitor Support team is the face of the office. This function is pivotal to the smooth daily administrative operations and support of the office. This function creates a productive, warm, and welcoming environment for all employees and visitors. 


Key Responsibilities

  • Creating a welcoming environment for all our guests to the office
  • Management of all incoming telephone calls
  • File and Contract Management
  • Ownership and coordination of meetings and video conferences including scheduling and catering  
  • Manage the post and couriers
  • Process all deliveries to the office 
  • Facilities support coordination; kitchen and office supplies, maintenance, cleaning, repairs  
  • Maintain an updated log of office access  
  • Provide basic IT support

PA and administrative tasks

  • Respond to administrative request for meetings or visiting employees
  • Financial administration: some expenses reconciliation
  • Travel assistance in line with company policy 
  • Document management
  • Coffee and lunch requests for some senior members of staff 
  • Undertake ad-hoc / additional tasks as dictated by the business 


Required Skills

  • Strong understanding and working knowledge of the Microsoft Suite 
  • Ability to work with diverse technology 
  • Excellent time management and organization skills. 
  • Exceptional communication skills
  • Desire to deliver the highest quality reception service
  • Anticipating problems/requests and having options available to resolve them 
  • Capable of assessing problems and reacting calmly to resolve them / escalating appropriately
  • Excellent phone manner; polite and professional always. 
  • Minimum experience of 12 months working in a customer facing/ receptionist type role is required. Exposure within a corporate environment would be beneficial.
About us

We’re a diverse group of visionary innovators who provide trading and workflow automation software, high-value analytics, and strategic consulting to corporations, central banks, financial institutions, and governments. Founded in 1999, we’ve achieved tremendous growth by bringing together some of the best and most successful financial technology companies in the world. 
Over 2,000 of the world’s leading corporations, including 50% of the Fortune 500 and 30% of the world’s central banks, trust ION solutions to manage their cash, in-house banking, commodity supply chain, trading and risk.
Over 800 of the world’s leading banks and broker-dealers use our electronic trading platforms to operate the world’s financial market infrastructure.
With 10,000 employees and offices in more than 40 cities around the globe, ION is a rapidly expanding and dynamic group.
At ION, we offer careers that provide many opportunities: To invent. To design. To collaborate. To build. To transform businesses and empower people around the world to do more, faster and better than before. Imagine what you can do and experience. This is where you can do your best work.

ION is committed to maintaining a supportive and inclusive environment for people with diverse backgrounds and experiences. We respect the varied identities, abilities, cultures, and traditions of the individuals who comprise our organization and recognize the value that different backgrounds and points of view bring to our business.
ION adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor.